Secretary

Description

Hiring a Secretary for Abu Dhabi.

Key Responsibilities:

• Make travel arrangements and arrange travel documentation (tickets, visa’s etc.).
• Maintain an adequate filing system for relevant documents, both digital and in hard copy.
• Maintain agenda’s, arrange appointments and meetings.
• Point of contact for hotels, couriers, transportation companies, agents and travel agency.
• Maintain office supplies and purchase new inventory when necessary.
• Organize and produce agenda’s for meetings including taking minutes.
• Monitor follow up of outstanding actions resulting from meetings.
• Coordinate and/or assist in the arrangement of events, internally and/or with external parties.
• Manage all incoming calls on the general phone line.
• Responsible to coordinate the maintenance, repairs and services of all work facilities.
• Handle all inbound and outbound shipments (mail, packages etc.).
• Support in any other administrative activities as needed and/or requested by the respective Managers.

Key Requirements:

• Bachelor’s Degree holder.
• Three years experience as a Secretary.
• Proficient in written and verbal command of English.
• Well-developed computer skills (MS Office) and attention to detail with a high level of accuracy.